https://myboardroom.blog/5-things-to-look-for-in-your-board-portal-before-you-buy/
A well-oiled Meeting Room Management system is crucial when your team needs to work in a group setting. It will transform your office into an area of collaboration, alleviate the frustration of booking meetings and allow teams to thrive in today’s multi-faceted workplace.
Centralize Meeting Room Management to avoid repetition of scheduling efforts and ensure everyone has access to the same information regarding meeting spaces. Establish clear policies and guidelines for managing the use of rooms. This includes the time in advance the rooms can be booked, and the cancellation process. To avoid confusion and conflict, enforce policies by using automated reminders and notifications.
Make sure your software for meeting rooms is compatible with office software your team is using, so it’s simple to book rooms at a moment’s notice. The best options allow employees to book rooms on their personal calendars. They also have a mobile application that is dedicated, as well as a display outside each space which shows the availability in real time.
Be sure that your solution provides an overview of the usage of each space, so you can identify opportunities for improvement. Consider adding a check-in time to rooms that are typically used for meetings with only one person. This will help increase turnover and let you use the larger conference rooms for other purposes. Analytics that are comprehensive will provide information about peak usage times, so you can plan your schedules accordingly and minimize scheduling conflicts and unnecessary energy consumption.