Online Board Meetings Benefits
Teleconference meetings have become more frequent as companies adapt to working from home after the pandemic. Virtual meetings are convenient, but there are some problems to be aware of.
Participants who are less engaged may be frightened by a remote meeting at first, as they are not used to interacting via online communications. This can lead to a reduced participation in the meeting. This can hinder board progress and impede the agenda of the company.
It can be difficult to read body language and facial expressions during a virtual discussion which can cause confusion. A lack of eye contact can also make some directors feel less confident talking up and turn into https://ebooks-sap.com/the-ultimate-files-room-software-guide-for-ma-sectors/ passive listeners, which isn’t suitable for the boardroom.
The board portal can be used to address these problems. A board management tool that includes a secure video conferencing feature for instance it makes it easy to keep track of and archive important documents. Directors can then access the documents and minutes at any time, from any device, and even before the next meeting.
It’s also a good idea to ensure that the meeting room is clean and free of distractions. The meeting should not be held during mealtimes and everyone is encouraged to use a muffled phone when not speaking in order to minimize background noise. The chair should be able to view all attendees on camera and encourage participants to use their microphones only when necessary to prevent everyone from talking at once.